Board of Directors Meeting, March 18th, 2021
 
The regular annual meeting of the Bible Chapel of Shawnee Board of Directors was called to order by President Steve Robertson. Present were Robert Rockhold, Steve Robertson, Todd Ericson, Ron Spragg, Ben Ramey and Pete Youngberg.
 
Minutes
 
Ron Spragg opened in prayer.
 
The 2020 chapel board meeting minutes were read and approved with only minor typo corrections.
 
REPORTS
 
Treasurer’s Report
 
Bob Rockhold presented the treasurer’s report for 2020. This included the following reports.
 
1. The monthly financial report showing income, disbursements and fund balances from December 2020
2. A comparison of total expenses by category from 2019 and 2020
3. A categorization by "internal" versus "outreach" of all expenses from 2020
 
There were no disbursements from the CD Redemption Fund after May 2020. In total $276.02 was disbursed from the fund in 2020.
 
CD Redemption Fund Disbursements by year:  
2018 air condition, sound equipment, shutters  
2019 chairs and carpet  
2020 nothing
 
Treasurer's report was approved.
 
Fire Inspector's Report
 
2020 there was no fire inspection due to COVID-19 issue and sparse usage of the building. Ron Spragg responded to a few questions and the fire department sent us an approved report for 2020.
 
Insurance Report
 
Insurance company notified us of increased theft of copper and catalytic converters. This was addressed in the men's meeting.
 
OLD BUSINESS
 
Chapel Security Team
 
COVID-19 changed plans since meetings at the chapel were canceled. The first meeting will be planned this year with Chris Jozwick, Ben Ramey, Diane Youngberg and Karen Price.
 
Backup Treasurer
 
Bob has not been meeting with Noah Price because of COVID-19 restrictions. Noah is unsure of where he will end up with school and job and should not be relied on to take the position. Christian and Noah would meet together with Bob. Christian has a business degree and may be a better option. Gilma Rodriguez and Meyung Gwun are both accountants, but may not be interested.
 
The board will continue to review this year-to-year until a long-term solution is found.
 
Chapel Internet Connection
 
The WiFi password is still kept private. For remote meetings, the chapel purchased a Zoom license for three individuals that are used across various meetings for the chapel.
 
Chapel Security System
 
Charles Stange installed the security system in 2020, including a video camera on the exterior, facing the front door.
 
Chapel Basement Remodel
 
Some improvements were done during 2020 by Ron Spragg and Steve Bouchie. A private area (extending the partition) in the nursery, including a door. Added some air ducts.
 
The previous plan to more extensively remodel the basement was put on hold due to COVID-19 and meeting remotely.
 
New Hymnals
 
Several hymnals were repaired for use with Vessels of Honor. Since VoH was remote last year, these repaired hymnals were used at the chapel and no new purchases were made.
 
NEW BUSINESS
 
COVID-19 Response  
Until now and going forward we have and will follow Johnson County guidelines. Todd Ericson has discussed seating arrangements since more people are coming to the meeting. Spacing out chairs and using every row. Two sides to chapel: one for social distancing, one with no social distancing and people could choose where to sit.
 
Expenses for masks at the chapel and special bread and wine cups are minimal. In general, expenses were down from the year before due to spare building usage, camps being canceled, etc.
 
Chapel Van  
Considering selling the van and renting a van when we need it which the men's business meeting will decide.
 
Offering Box  
Cash offerings greatly dropped from 2019 to 2020. This is most likely due to remote meetings, and fewer people being at the chapel as well and a decline in attendance from groups at the chapel most likely to give with cash.
 
Increasingly Hostile Cultural Environment  
A couple of years ago we put in protections regarding being asked to perform gay weddings.
 
Should a church attorney be hired to review our bylaws. Assembly Care Ministries reviewed our bylaws in 2016 with lawyers present. This could be renewed. Pete will follow-up with ACM.
 
Motion to have Pete run bylaws through ACM was approved.
 
ELECTION OF BOARD MEMBERS
 
Robert Rockhold was re-elected to the board for a three-year term, expiring in 2024.  
Todd Ericson was re-elected to the board for a three-year term, expiring in 2024.  
Pete Youngberg was re-elected to the board for a three-year term, expiring in 2024.
 
Steve Robertson 3 years 2022  
Ben Ramey 3 years 2022  
Ron Spragg 3 years 2023  
Robert Rockhold 3 years 2024  
Todd Ericson 3 years 2024  
Pete Youngberg 3 years 2024
 
ELECTION OF OFFICERS
 
Officers were elected to serve until the next annual board meeting.
 
Steve Robertson was re-elected as president of the board.  
Todd Ericson was re-elected as vice-president of the board.  
Bob Rockhold was re-elected as treasurer of the board.  
Ben Ramey was re-elected as secretary of the board.
 
CLOSING
 
Todd Ericson closed in prayer.
 
The meeting was adjourned.